| Product identification | Confirm the cooling agent’s chemical identity and grade before ordering. | For WS-23: N,2,3-trimethyl-2-isopropylbutanamide; CAS No. 51115-67-4. It is commonly described as having little or no characteristic odor. | Match the product name, CAS number, grade, and intended use across the quotation, specification, COA, SDS, and shipping documents. |
| Quality specification | Agree acceptance limits and test methods before production or shipment. | A product specification may cover assay, appearance, odor, moisture or loss on drying, and particle-size range, where applicable. | Limits and methods are grade-specific; do not assume a generic value applies. Request a batch-specific Certificate of Analysis (COA). |
| Packaging options | Specify net weight, inner liner, outer container, and any palletization requirements. | Common options may include sealed moisture-resistant inner bags in cartons or fiber drums. A 25 kg net pack is a common trade format; smaller packs may be available by agreement. | Packaging availability and materials vary by producer and destination. Confirm dimensions, gross weight, closure, and packaging suitability with the shipper. |
| Package labeling | Agree the label language and required shipment or market information. | Labels commonly identify the product, net weight, batch or lot number, manufacturer or shipper details, and applicable handling or hazard information. | Label and language rules depend on the destination and intended use. Ensure the label is consistent with the SDS and local requirements. |
| Core technical documents | Request current product and batch documentation before dispatch. | Typical documents include a Technical Data Sheet (TDS), Safety Data Sheet (SDS), and batch-specific COA. | Check that the revision date, product identity, supplier details, and test results are consistent with the purchase order. |
| Management and origin records | Identify any customer, customs, or market-specific evidence needed. | A facility may provide an ISO 9001 certificate if its quality-management system is certified. A Certificate of Origin may be available through the relevant issuing process. | ISO 9001 applies to a management system, not product approval. Origin documents and preferential tariff treatment depend on the shipment and applicable trade rules. |
| Export and customs documents | Confirm document format, consignee details, and instructions with the importer or customs broker. | Common shipment documents include a commercial invoice, packing list, and transport document such as a bill of lading or air waybill. | Customs classification, declared value, origin, and any permits must be checked for the specific product and destination; do not rely on a generic HS code. |
| Chemical compliance | Confirm applicable chemical inventory, registration, and notification obligations for the destination. | Requirements may include chemical inventory checks, importer registration, or substance-specific obligations under local regulations. | REACH, UK REACH, TSCA, and other regimes have different scope and requirements. Confirm current status with the importer or a qualified compliance professional; a supplier statement alone may not establish compliance. |
| Transport and handling | Review the SDS and carrier requirements before booking transport. | Use the handling, storage, and transport information stated in the product’s current SDS. | Dangerous-goods status and marking must be determined from the applicable classification and transport rules, not inferred from the product category. |
| Pre-shipment buyer checklist | Approve the documents and packing details before cargo release. | Confirm product identity, agreed specification, batch COA, pack size, label details, destination, and required certificates. | Requirements vary by product grade, intended use, shipment route, and importing country. Obtain written confirmation for the specific order. |